According to a report by Auditor general, the Office of the County Commisioner, Trans Nzoia, made a payment of Kshs.764,250.00 to a communications company and Kshs.1,175,000.00 to an office equipment supplier on 7 June 2013 and 11 June 2013 respectively, for the supply of communication equipment to be used by the County Executive and the County Assembly.
However, quotations were not invited for the supply of the equipment and no explanation has been provided as to how the prices were determined.
Further, the Local Purchase Order supporting payment of Kshs.1,175,000.00 to an office equipment supplier, had initially been issued to another company. No reason or documentary evidence has been provided to support why the payment of Kshs.1,175,000.00 was made to the latter company instead of the former which had initially been issued with the order.
The Office of the County Commissioner also made payments totalling to
Kshs.864,200.00 to two firms for the supply of furniture. The first company was paid an amount of Kshs.660,200.00 on 18 April 2013 while the second was paid an amount of Kshs.204,000.00 on 19 April 2013. It was noted that the two firms are the only ones that submitted quotations instead of the required minimum of three.
Additional furniture worth Kshs.1,134,800.00 was ordered from a third company and paid for in full on 24 June 2013. However, the furniture was bought through single sourcing and no reason has been provided for not using the competitive bidding process as required by the Public Procurement and Disposal Act, 2005.